In a bold step toward digital transformation, a prominent group of companies with over 5,000 employees and four subsidiaries has successfully implemented digiOffice—a cutting-edge, integrated HR and payroll platform. This milestone marks a significant leap from outdated manual processes to a unified, automated solution designed to drive efficiency and scalability.

The Challenge: Modernizing Legacy Systems

The group previously relied on manual HR systems and legacy payroll solutions that struggled to keep up with their operational demands. Key pain points included:

• Inefficiency: Manual processes for tracking attendance and payroll computations caused delays and inefficiencies.
• Data Discrepancies: Inconsistent employee records and payroll errors were common due to the lack of automation.
• Scalability Hurdles: Consolidating HR and payroll data across four subsidiaries was labor-intensive and error-prone.
• Compliance Risks: Meeting statutory requirements and adhering to local labor laws were daunting without automated systems.

Determined to overcome these challenges, the organization sought a modern solution capable of streamlining operations while supporting future growth.

Why digiOffice Was the Right Fit

After a rigorous evaluation, digiOffice emerged as the ideal platform due to its robust, enterprise-grade features tailored for companies in the Philippines and other global markets. The platform offered:

• End-to-End Integration: A single solution combining HRIS, timekeeping, and payroll.
• Scalability: The flexibility to manage HR and payroll across multiple subsidiaries.
• Compliance Automation: Built-in features for statutory compliance, reducing risks and errors.
• Ease of Use: An intuitive interface that simplified adoption for HR teams and employees alike.

A Seamless Implementation Journey

The implementation process, led by Amaze One, was conducted in carefully planned phases to ensure minimal disruption:

1. Assessment and Planning: Amaze One analyzed existing processes and created a tailored roadmap.
2. Data Migration: Legacy records were consolidated, cleansed, and migrated with precision.
3. Customization: digiOffice was configured to accommodate the group’s unique pay structures and benefits.
4. Training and Change Management: Comprehensive training and change management strategies ensured user adoption.
5. Go-Live and Support: Each subsidiary transitioned at its own pace, supported by Amaze One’s dedicated team.

The Results: A New Era of HR and Payroll Efficiency

Since adopting digiOffice, the organization has seen transformative results:

• Enhanced Efficiency: Automated workflows have drastically reduced processing times for payroll, attendance, and reporting.
• Accurate Data: A centralized system has eliminated inconsistencies, enabling data-driven decision-making.
• Seamless Scalability: The group now effortlessly manages operations across all four subsidiaries.
• Regulatory Compliance: Automated tax and statutory computations have ensured adherence to local labor laws.
• Improved Employee Experience: Self-service features, such as online payslips and leave applications, have boosted employee satisfaction.

Empowering the Future of Work

The successful implementation of digiOffice has transformed the group’s HR and payroll operations, demonstrating the power of digital innovation. By addressing immediate challenges and enabling future scalability, the partnership with Amaze One has positioned the company for sustained growth in today’s competitive business landscape.

OrderMo Online Delivery Services, the innovative team behind OrderMo, has successfully implemented digiOffice Core HR and Payroll modules, marking a significant milestone in their journey toward digital transformation.

A Move Toward Digital Transformation

Faced with the challenges of managing a rapidly growing workforce in the dynamic delivery services industry, OrderMo sought a modern solution to replace their outdated manual HR and payroll systems.

Why OrderMo Chose digiOffice

After thorough evaluation, digiOffice stood out as the ideal solution for OrderMo due to its robust capabilities and proven success in simplifying HR and payroll operations. Key features that influenced their decision included:

• Automated Payroll Processes: digiOffice eliminates manual errors by automating payroll computations, tax deductions, and statutory contributions, ensuring on-time, accurate payouts.
• Centralized Employee Data: The Core HR module consolidates all employee records into a single, easily accessible system.
• Effortless Compliance: Built-in compliance tools help meet government regulations seamlessly, reducing the risk of penalties.
• Scalability: digiOffice’s flexible infrastructure supports OrderMo’s growth, ensuring long-term relevance.

Highlights of the Implementation Journey

OrderMo partnered with Amaze One’s expert team to ensure a smooth and efficient transition to digiOffice. Key steps in the process included:

• Data Migration: Existing employee and payroll data were meticulously transferred to digiOffice, ensuring accuracy and continuity.
• Custom Configuration: The platform was tailored to align with OrderMo’s unique pay structures, workflows, and HR policies.
• Comprehensive Training: Amaze One provided in-depth training for the HR team to maximize the platform’s capabilities.
• Seamless Go-Live: digiOffice went live without disruption, enabling OrderMo to immediately leverage its new functionalities.

Early Benefits and Impact

Since going live, OrderMo has already begun reaping the benefits of digiOffice:

• Significant Time Savings: Automated payroll processes have freed up the HR team to focus on strategic initiatives.
• Enhanced Accuracy: Payroll computations are now error-free, building employee trust and reducing concerns.
• Improved Employee Experience: Employees can access their payslips, attendance records, and HR-related information through digiOffice, increasing transparency and satisfaction.
• Streamlined Operations: Centralized HR workflows have boosted overall efficiency and reduced bottlenecks.

Paving the Way for Innovation

OrderMo’s adoption of digiOffice highlights their commitment to leveraging technology for operational excellence. This successful implementation is the first step in their broader digital transformation strategy, positioning them to explore additional innovations in HR and beyond.

Conclusion

OrderMo’s partnership with Amaze One and their adoption of digiOffice demonstrate how embracing digital solutions can overcome manual inefficiencies, drive efficiency, and unlock new possibilities. Amaze One congratulates OrderMo on this milestone achievement and looks forward to supporting their continued success in the years ahead.

In a bold move toward digital transformation, Playmate Leisure Solutions Corporation, along with its affiliates, has successfully gone live with digiOffice’s Core HR (HRIS) and Payroll modules. This milestone, part of Phase 1 in their implementation journey, signifies their shift from manual payroll processes to a fully automated, integrated solution, streamlining HR operations and enhancing employee satisfaction.

The Journey to Digital Transformation

For years, Playmate Leisure Solutions Corporation faced considerable challenges in managing workforce attendance, overtime (OT), and leave policies—relying on manual processes that were both time-consuming and prone to errors.

With a hybrid workforce and diverse rules across multiple affiliates, ensuring compliance and accuracy was an uphill task. Seeking to modernize and simplify their operations, the company partnered with Amaze One to implement digiOffice—a cutting-edge platform designed to automate and unify HR and payroll processes.

Major Achievements Post-Implementation

The implementation of digiOffice has already delivered significant improvements across their HR and payroll functions:

• Automated Payroll Processing: digiOffice has eliminated manual payroll calculations, drastically reducing processing time and ensuring error-free, on-time payouts. This has improved employee trust and satisfaction.
• Seamless Attendance, OT, and Leave Management: The platform automates complex attendance rules, OT computations, and leave approvals, ensuring consistency and compliance across affiliates.
• Hybrid Workforce Enablement: With digiOffice’s web and mobile apps, employees can access payslips, apply for leaves, and track attendance anytime, anywhere, improving convenience and engagement.
• Enhanced User Experience: digiOffice’s user-friendly design has streamlined HR operations, promoting quick adoption by employees and HR teams alike.

Looking Ahead

The successful launch of digiOffice’s Core HR and Payroll modules marks just the beginning of Playmate Leisure Solutions Corporation’s digital transformation journey. In the next phases, the company plans to implement advanced modules, including Recruitment, Performance Management, Learning Management, and Compensation & Benefits Management, to further elevate their HR capabilities.

A Milestone in Innovation

Playmate Leisure Solutions Corporation’s adoption of digiOffice reflects their commitment to innovation and operational excellence. By automating payroll and simplifying complex HR processes, they are setting a new industry benchmark for digital transformation.

Amaze One congratulates Playmate Leisure Solutions Corporation on this achievement and remains dedicated to supporting their continued success.

In a bold move toward digital transformation, QuadX Inc., a leading innovator in e-commerce logistics and delivery solutions in the Philippines, has successfully gone live with digiOffice’s Core HR, Payroll, Performance Management, and Rewards and Recognition modules. This milestone, part of their implementation journey, marks a significant step in their shift from traditional processes to a fully automated, integrated solution, streamlining HR operations and enhancing employee satisfaction. In addition, QuadX has integrated digiOffice with DocOnChain to meet its e-signature requirements.

The Shift from a Global HR Platform

QuadX Inc. made the strategic decision to migrate from a well-known global HR platform due to its limitations, including the absence of a payroll module and its inability to meet the company’s unique and evolving requirements. The switch to digiOffice enables QuadX to address these challenges with a single, unified platform designed to cater to Philippine-specific HR and payroll needs.

Payroll In-House: A Seamless Transition

QuadX also transitioned its payroll and payroll processing services from a reputable firm in the Philippines to digiOffice. The move ensures seamless payroll processing, integrated with other HR functions, providing end-to-end automation that eliminates manual tasks and errors. This shift has significantly reduced operational costs while improving accuracy and compliance.

A Comprehensive HR Solution

The adoption of digiOffice equips QuadX with a robust suite of tools to manage its workforce more effectively:

• Core HR: Centralized employee data and efficient record management.
• Payroll: Automated computation, compliance with government-mandated contributions, and real-time reports tailored to Philippine regulations.
• Performance Management: Tools for setting goals, tracking progress, and enhancing employee development.
• Rewards and Recognition: Customizable programs to motivate and retain top talent.
• DocOnChain Integration: Streamlined document signing, ensuring secure and legally compliant transactions.

Driving Cost Efficiency and Operational Excellence

The unified platform has allowed QuadX to streamline processes, improve employee satisfaction, and reduce costs by consolidating HR and payroll systems under one roof. The performance management and rewards modules are also fostering a culture of continuous improvement and recognition within the organization.

A New Standard for HR Operations

The successful implementation of digiOffice underscores its growing reputation as the go-to HR and payroll solution for Philippine enterprises. QuadX’s move to digiOffice marks the beginning of a new era for the company, characterized by greater operational efficiency, cost-effectiveness, and employee empowerment.

In a significant move toward digital transformation, Shroff International Travel Care, one of the leading travel agencies in the Philippines, has officially gone live with the Core HR and Payroll modules of digiOffice, a comprehensive digital platform designed to streamline human resource and payroll processes for modern organizations.

The Transition to digiOffice: A Milestone for Shroff

The transition to digiOffice marks a significant milestone in Shroff’s commitment to improving operational efficiency and enhancing employee experience. The implementation, which was completed in record time, is set to revolutionize how the company manages its workforce by automating key processes such as payroll computation, employee records management, and timekeeping.

Speaking about the successful deployment, [Insert Executive Name], [Designation] at Shroff International Travel Care, shared, “The adoption of digiOffice is a crucial step forward in our journey to becoming a more tech-enabled organization. This system not only ensures compliance with Philippine labor laws and taxation but also allows us to focus on what we do best—providing exceptional travel services to our clients.”

Seamless Integration and Compliance

digiOffice’s Core HR and Payroll modules are tailored to the Philippine context, ensuring compliance with local labor regulations, government-mandated contributions (SSS, PhilHealth, Pag-IBIG), and tax requirements. The system provides real-time reporting, seamless employee self-service, and automated payroll processing, eliminating manual errors and saving significant time.

Empowering Employees through Self-Service

One of the standout features of digiOffice is its self-service portal, which empowers employees to access their payslips, apply for leave, and update personal details online. This feature has been warmly welcomed by Shroff’s workforce, who now enjoy greater transparency and convenience.

A Partnership for Success

The implementation was led by [Insert Implementation Partner Name or Team], who worked closely with Shroff International Travel Care to ensure a smooth transition. With this go-live, Shroff joins a growing list of organizations leveraging digiOffice to future-proof their HR and payroll operations.

Shroff International Travel Care’s Digital Transformation

“Shroff International Travel Care’s successful go-live demonstrates digiOffice’s ability to adapt to the unique needs of businesses in the Philippines,” said [Insert digiOffice Representative Name], [Designation] at digiOffice. “We are proud to support Shroff in their digital transformation journey and are excited about the positive impact this solution will have on their operations.”

As Shroff International Travel Care embarks on this new chapter, the company is poised to achieve greater operational efficiency, improved employee satisfaction, and seamless compliance—solidifying its position as a leader in the travel industry.

In a strategic move to enhance operational efficiency, Bio Lactis Merchandising Inc., a trusted name in the distribution of high-quality health and wellness products in the Philippines, has officially signed a deal with digiOffice to implement Core HR and Payroll solutions across their organization. This partnership underscores Bio Lactis’s commitment to streamlining internal operations while ensuring compliance with Philippine labor and payroll standards.

Transforming HR and Payroll Operations

With the implementation of digiOffice’s Core HR and Payroll modules, Bio Lactis aims to modernize its employee management processes. The platform will enable the company to centralize employee records, automate payroll computation, and simplify compliance with government-mandated contributions such as SSS, PhilHealth, and Pag-IBIG, as well as tax regulations.

The decision to adopt digiOffice comes as part of Bio Lactis’s broader strategy to embrace digital transformation, ensuring operational efficiency and a better employee experience.

Meeting the Needs of a Growing Workforce

As Bio Lactis continues to expand its operations, the need for a robust and scalable HR and payroll system became apparent. digiOffice’s solutions are designed to address the unique challenges faced by Philippine businesses, making it the ideal choice for Bio Lactis. The platform’s comprehensive features will allow the company to reduce manual errors, save time, and focus on strategic initiatives to support business growth.

Looking Ahead

The implementation of digiOffice is expected to be completed within the coming months, with the Core HR and Payroll modules set to go live soon after. This move marks a significant milestone in Bio Lactis’s journey toward operational excellence and further solidifies digiOffice’s position as a trusted partner for Philippine enterprises.

AmazeOne, a leader in digital transformation solutions, is set to launch digiClinic, an innovative healthcare management platform, in the Philippines in March 2025. Designed to empower individual doctors, clinics, and healthcare professionals, digiClinic promises to revolutionize the way healthcare providers manage their operations and patient interactions.

A Comprehensive Solution for Healthcare Professionals

digiClinic is a feature-rich platform tailored to meet the unique needs of medical professionals in the Philippines. The solution provides tools for appointment scheduling, electronic medical records (EMR) management, electronic prescription, medical certificates and diagnostic requests, personalized drug formulary, HMO payment tracking, billing, and more — all within a single, easy-to-use interface.

With its focus on streamlining day-to-day clinic operations, digiClinic aims to reduce administrative burdens and help doctors focus on what truly matters: providing quality patient care.

Targeting Micro and Small Healthcare Providers

The initial launch will focus on empowering individual doctors and smaller clinics, offering an affordable yet powerful solution. To further encourage adoption, digiClinic will include a referral program, allowing users to earn free months of access or discounts by inviting other healthcare providers to join the platform.

Addressing Local Challenges

The launch of digiClinic reflects AmazeOne’s commitment to addressing the unique challenges of the Philippine healthcare sector. By providing a cost-effective, fully functional solution, digiClinic is set to make healthcare management more efficient and accessible for medical professionals across the country.

A New Era in Healthcare Management

As digiClinic prepares to go live, the platform is poised to become a game-changer for the healthcare industry in the Philippines. By combining cutting-edge technology with local insights, AmazeOne is enabling medical professionals to deliver better care while simplifying their operations.

Core HR

• Centralized employee records: Customizable fields and access controls for efficient employee data management.
• Automated employee lifecycle management: Covers onboarding, employee movements, and exits.
• New enhancements: Survey and feedback tools, grievance management, and travel administration for comprehensive HR oversight.

Payroll

• Full automation of payroll: Payroll processing, deductions, and compliance with BIR, SSS, PhilHealth, and Pag-IBIG.
• Multi-tier approval workflows: For payroll adjustments and finalization.
• Supports varied pay structures: Includes benefits, bonuses, and deductions.
• Automated adjustments: Based on cutoffs and approvals—no manual intervention needed.
• Ad hoc payroll runs: Allows emergency adjustments or payouts outside regular cycles.
• Automates final clearance and final pay: Includes release of ITR, employment certificates, and certificates of contributions.

Recruitment

• Smart applicant tracking system (ATS): Automated screening and scoring of applicants.
• Customizable hiring workflows: Tailored for different job roles and departments.
• Candidate portal: Allows candidates to apply, view application status, complete written assessments, and upload pre-boarding documents.

Performance Management

• Flexible appraisal methodologies: Supports both Goal-KPI and OKR frameworks for performance evaluations.
• Coaching and check-ins: Features designed to foster ongoing employee development.
• Real-time tracking: Submission and completion metrics tracked continuously.
• Succession planning and training assignments: For leadership development.
• Major enhancements: Dynamic forms, appraisal cycle settings, and tracking capabilities for performance milestones.

Learning Management

• Comprehensive e-learning platform: A system to host courses and training materials.
• Course creation and progress tracking: Allows easy management of employee learning journeys.
• Personalized learning paths: Tailored based on employee roles and career goals.
• Assignment of courses: Includes assessments, schedules, and mandatory refresher courses when necessary.

Compensation & Benefits Management

• Salary structure analysis: Benchmarking against market data to ensure competitive compensation.
• Budget planning tools: For merit increases and performance bonuses, helping align with company goals.
• Automated Performance Factor (PF) and Merit Increase (MI) computation: Based on ratings, job levels, and pay bands.
• Approval workflows: For compensation changes, with automatic salary updates upon effectivity.

Rewards & Recognition

• Incentivize employee engagement: Through a custom rewards system designed to motivate and retain talent.
• Company awards and Manager-to-employee recognitions: Plus a points system to track and reward contributions.
• Peer-to-peer recognition: Allows employees to recognize each other’s achievements with leaderboard tracking.
• Integration with performance management: For achievement-based rewards that align with company goals.

More Features to Elevate HR Management

• Employee self-service portal: For seamless access to personal records and request management.
• Grievance and dispute resolution workflows: Promoting workplace harmony and addressing concerns promptly.
• Travel and expense management: Making it easy to track reimbursements and expenses.
• Surveys and feedback tools: Enabling continuous employee engagement and insights.

Continuous Innovation & Growth

Over the past year, digiOffice has undergone massive upgrades, enhancing usability, efficiency, and strategic HR functionalities. With a deep understanding of Philippine business requirements, our platform ensures compliance while adapting to the evolving needs of modern enterprises.

Whether your company is managing thousands of employees, dealing with complex policies, or rapidly expanding, digiOffice is the HR solution that scales with you.

Fully Customizable Payroll Tailored to Your Business

Every company has different payroll policies, and digiOffice Payroll provides the flexibility to:

• Define payroll cycles: Weekly, bi-weekly, semi-monthly, monthly, or custom schedules to fit your needs.
• Customize earnings, deductions, and benefits: Tailor based on company-specific policies.
• Set up complex payroll rules: Including bonuses, commissions, overtime, and allowances.
• Automate tax computations and contributions: To reduce manual processing errors and ensure compliance.
• Design approval workflows: For salary adjustments, bonuses, and other payroll changes.
• Generate customized payroll reports: In various formats for audit, compliance, and management review.

Fully Localized for Seamless Payroll Processing

digiOffice Payroll has been meticulously localized to meet the specific needs of different industries and regions. Our team has spent over two years perfecting the Philippine payroll system, ensuring compliance with:

• BIR (Bureau of Internal Revenue) tax regulations: Ensuring proper tax deductions and compliance.
• SSS, PhilHealth, and Pag-IBIG contributions: Automatically calculated and deducted in accordance with government regulations.
• DOLE labor standards: Includes compliance for holiday pay, night differential, overtime, and more.
• Automatic compliance with the latest tax tables: Ensures accurate tax computations and statutory deductions.
• Pre-configured government report generation: Including Alphalist, BIR 2316, SSS R3, PhilHealth RF1, and more.

This deep localization makes payroll processing accurate, hassle-free, and fully compliant with government mandates.

Supports Multi-Country Payroll for Global Businesses

For businesses with operations across multiple countries, digiOffice Payroll provides a centralized, multi-country payroll system that:

• Configures payroll rules, tax structures, and statutory contributions: Tailored per country to ensure compliance.
• Handles multi-currency payroll processing: With real-time exchange rate support for smooth cross-border operations.
• Ensures compliance: With each country’s labor and tax laws to avoid legal issues.
• Generates country-specific reports and government filings: Tailored for each region to ensure local compliance.
• Supports seamless payroll disbursement: Across different banking systems for smooth payment processes.

Whether you operate in one country or multiple regions, digiOffice Payroll ensures a consistent, compliant, and efficient payroll process worldwide.

Compliance-Ready Payroll to Meet All Regulatory Standards

Ensuring payroll compliance is a top priority for any organization. With digiOffice Payroll, businesses can be confident that all local and international labor laws, tax regulations, and statutory contributions are met. Our system is:

• Always up to date: With the latest government regulations to ensure full compliance.
• Automated: For tax computation, contributions, and withholding deductions, reducing manual effort.
• Equipped with pre-built statutory reports: For easy submission to authorities, ensuring timely compliance.
• Seamlessly integrated: With banking and e-payment platforms for compliance-ready payroll processing.

With built-in compliance features, businesses can eliminate the risks of penalties, fines, and payroll disputes.

Expert Payroll Support to Ensure a Smooth Transition

Transitioning to a new payroll system can be challenging, but with digiOffice Payroll, you don’t have to do it alone. Our team of seasoned payroll professionals ensures:

• End-to-end support: In payroll setup and configuration, guiding you through every step of the process.
• Thorough validation: Of payroll policies, computations, and reports to ensure accuracy and compliance.
• Hands-on assistance: With parallel runs and payroll testing, ensuring the system works flawlessly before going live.
• Training for HR and payroll teams: To maximize system efficiency and ensure a smooth transition.

Our expertise reduces errors, improves accuracy, and simplifies the payroll process, making implementation smooth and worry-free.

Why Choose digiOffice Payroll?

• Fully customizable: To adapt to any payroll structure, meeting your unique business needs.
• Fully localized: For accurate and compliant payroll processing, tailored to your region.
• Supports multi-country payroll: Ideal for global businesses with operations across multiple regions.
• Compliance-ready: With automated government reporting and tax updates to keep you compliant at all times.
• Seamless integration: With banks, financial systems, and HR platforms to streamline operations.
• Backed by expert payroll professionals: For a stress-free implementation and ongoing support.